How to manage content access for external groups?

๐Ÿ’ป Environment/Context

  • External groups
  • Media access
  • Tags

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โ“ Issue/Question

  • How to manage access for an external group?
  • How do I add or remove tags from an external group?
  • I would like to make sure that one of our new partners has full access to all the content available on ScorePlay, without any filter

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๐Ÿ‘Œ Resolution/Answer

  • Open the external group
    • Go to Distribution > External groups
    • Search for the external group, or find it in the list

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  • Set the access rules
    • Click the external group and go to the Access tab
    • Access: sets how tagged media is shared with the group
      • Auto sharing (default): users get access to all media tagged with the group's permissions
      • Manual sharing: users only get access to media that was shared with them
      • Portal access: the group accesses tagged media through a Portal. This isn't enabled by default, so reach out to your CSM for more information
    • Tag access: sets which tags the group can access
    • Exclude tags: blocks the group from media with certain tags
    • Leave both Tag access and Exclude tags empty to give the group access to all media

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  • Apply the rules
    • Click Apply to all users
    • Click Yes to update the users already in the group with the new rules
    • Click No to apply the rules only to users added from now on

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  • Check the result
    • Click the Media tab to see all the media the group can access

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๐Ÿ”– Notes